The plan should also include a process for damage assessment, salvage, protection of undamaged property and cleanup following an incident. The Emergency Response Manual prescribes criteria used to identify emergency or crisis (terms used interchangeably) situations. The purpose of Phase B response is to quickly mobilize personnel and resources necessary to deal effectively with the incident at hand. The property conservation plan should identify the resources needed to salvage undamaged good and materials; make temporary repairs to a building; clean up water, smoke and humidity; and prepare critical equipment for restart. An emergency poses an immediate risk of significant harm to health, life, property or the environment. This part of the emergency plan is called âprotective actions for life safetyâ and includes building evacuation (âfire drillsâ), sheltering from severe weather such as tornadoes, âshelter-in-placeâ from an exterior airborne hazard such as a chemical release and lockdown. Communicate key authorized messaging points for real-time social media posting. The Emergency Response Plan was created in an effort to ensure that BU and the NEIDL have emergency response procedures in place that are in compliance with regulations, standards, and best practices, including, but not limited to, those listed below. Review hazard or threat scenarios identified during the, Assess the availability and capabilities of. Redefined the role of the President in Emergency Management Operations. effective. Consider purchasing an Emergency Alert System radio - available at many electronic stores. This section describes the roles and responsibilities of key members of the Incident Command System and the offices and departments involved. LockA locked padlock Covering holes in a roof or cleaning up water and ventilating a building are also part of property conservation. This Emergency Response Plan Guidance Document is a tool to assist wastewater systems in the preparation of their Emergency Response Plans (ERPs). In these incidents, the initial on-scene Incident Commander will be as follows: In the event that the emergency requires activation of the BU Command Center the Incident Commander role will be filled in accordance with the ICS Roster. The Act is separated into 2 substantive parts: local arrangements for civil protection (Part 1); and emergency powers (Part 2). Compile a site-plan and plans for each floor of each building. With seminars, participants are generally taught the basic core foundation elements that make up the disaster preparedness plan of a business or organization. Locations for the Command Center include the following: If necessary, other locations may be designated, including relocating from the Charles River Campus to the Medical Campus or vice versa and off-campus locations. Determine whether external resources have the information they would need to handle an emergency. Also consider non-traditional hazards, such as a planned event involving a large crowd. EHS is responsible for general safety in all emergency situations and will coordinate with and/or notify regulatory agencies as necessary. Notification of an Emergency Situation and Declaration of Emergency Phases Both government and private organizations are moving toward this management system with common terminology and a standard module structure. Prompt damage assessment and cleanup activities following the storm can minimize further damage and business disruption. Depending upon the response time and capabilities of public emergency services and the hazards and resources within your facility, you may choose to do more to prepare for these incidents. Document available resources. All members of the Boston University Command Center will prominently display their Boston University-issued Identification Cards while in the Command Center. The first step when developing an emergency response plan is to conduct a risk assessment to identify potential emergency scenarios. Informational Updates to the University Community In the event of an emergency, OGC will advise the Incident Commander and other university officials on compliance with federal, state, and local laws and regulations. An emergency response plan provides a step-by-step, clear-headed response in times of potential fear and panic. Boston University Emergency Response Plans, 3.2. Create Your Emergency Plan in Just 3 Steps. water, electricity, etc). These actions to minimize further damage and business disruption are examples of property conservation. Pre-scripted emergency announcements include: 6.5. Having a plan, and following it, can save lives, prevent or reduce injuries, and protect The Security Officer is the university official that is the advisor to the Incident Commander regarding all matters concerning public safety. Evacuation maps are posted in every building showing the exit routes and location of emergency equipment. Regulations may require you to take action before emergency services arrive. Each residence hall has a written emergency evacuation plan and Resident Assistant staff is trained to implement this plan. In all cases, Boston University Police Operations is responsible for initiating the BU Alert system and sending the message. In the event that individuals are stranded due to an emergency, Residence Life will coordinate overnight accommodations as necessary. An Elevated Threat Alert warns of a credible terrorist threat against the United States. The Command Staff will consist of the Safety, Security, Information, Legal and Liaison Officers and the Provost. Type “B” Emergencies – HAZ-MAT (Hazardous Materials) 1. The response plan should identify the transition from normal operations to emergency operations and the delegation of authority from operations personnel to emergency response personnel. The Safety Officer is responsible for monitoring incident operations and can halt and/or preclude unsafe incident operation occurrences. Defined the On-scene Incident Commander by Incident Type. Assign a backup in case the floor warden is not available or if the size of the floor is very large. As part of this training, RL conducts evacuation drills each fall in all large residence halls. If a tornado warning is broadcast, everyone should be moved to the strongest part of the building and away from exterior glass. Risk Management is immediately notified of any incident involving heavy property damage, an environmental spill, or in the case of serious bodily injury to employees, students, or outside parties. The plan should include a means to warn everyone to move away from windows and move to the core of the building. Deans or Directors, as the senior university official in a non-student building, should not hesitate to call for assistance in evacuating the building in situations, which put the occupants in danger. Detailed lists of emergency response personnel including their cell phone numbers, alternate contact details, and their duties and responsibilities. EMERGENCY RESPONSE PLAN December 2016 9 command structure, the Public Health Incident Management System (PHIMS), is NIMS compliant. Emergency Critiques and Plan Updates A call for help to public emergency services that provides full and accurate information will help the dispatcher send the right responders and equipment. Boston University strongly recommends that all students, faculty and staff sign up for BU Alert notifications. Evacuation Information will be reviewed quickly so it may be disseminated, as deemed appropriate, to those calling the Command Center. Have everyone remain sheltered until public officials broadcast that it is safe to evacuate the building. When employees are evacuated from a building, OSHA regulations require an accounting to ensure that everyone has gotten out safely. A prompt warning to employees to evacuate, shelter or lockdown can save lives. The General Staff will consist of the Planning, Logistics, Administration/Finance and Operations Chiefs. Other Standard Operating Procedures (SOPs). Public Safety and FMP control technicians are responsible for sending out the initial notifications and updates. If a tornado warning is broadcast, a distinct warning signal should be sounded and everyone should move to shelter in the strongest part of the building. Review your risk assessment. The Fire Emergency Plan (FEP) is a plan that contains information on the types of fire safety measures that are provided in designated premises and includes floor layout plans and fire evacuation procedures. Develop hazard and threat-specific emergency procedures using the. Communications during an emergency are managed by Public Safety or Facilities Management & Planning personnel until the Command Center is established. Primary Command Center: The first floor of the Moakley Building. If there is no fire alarm system, use a public address system, air horns or other means to warn everyone to evacuate. A Phase A Advisory allows the university to notify and, if appropriate, assemble the Emergency Response Team at the Command Center or Depending on the circumstances, MR will assign a staff member to be present at the scene of an emergency, and another to be based the Command Center. This process involved many people across the institution working together: collections managers and conservators, facilities staff, and administrators. The Operations Chief will be designated based on the type of incident and the operational expertise needed. Visit Back2BU for the latest updates and information on BU's response to COVID-19. Identify contractors that may be called to assist with clean up and property conservation efforts. At the very least, every facility should develop and implement an emergency plan for protecting employees, visitors, contractors and anyone else in the facility. Incident management may require additional incident-specific or on-scene administrative assistance and may involve vendor contracts, cost analysis, recordation of personal time, and administration of compensation claims. Some severe weather events can be forecast hours before they arrive, providing valuable time to protect a facility. In the event of an emergency occurring within or The decision to declare a Phase B Emergency will be made by the Incident Commander. Enter every stairwell, walk down the stairs, and open the exit door to the outside. That information is vital to ensure emergency responders can safely stabilize an incident that may occur. Assess what resources are available for incident stabilization. Personnel should be assigned to operate or supervise these systems as directed by public emergency services if they are on-site. 6.7. Types Of Emergencies The Red Cross can help you prepare your family, your pets and your home for common emergencies and natural disasters. The Logistics Section under this position is tasked with attaining, administering, dispensing, mobilizing, and demobilizing items such as supplies, equipment, transportation, security, food, communications and information technology support, emergency responder medical services, etc. Stabilizing an emergency may involve many different actions including: firefighting, administering medical treatment, rescue, containing a spill of hazardous chemicals or handling a threat or act of violence. Housing staff work in concert with the staff of Residence Life, Facilities Management & Planning, and Dining Services in meeting the needs of all of our residence students during disasters and interruptions of services Security for the Boston University Command Center will be provided and maintained by Public Safety. First aid kits are available in the construction trailer and in all Blattner pickups and featherlite trailers for the crews. Whether or not you need to evacuate depends several factors. An employee trained to administer first aid or perform CPR can be lifesaving. Consider using this safe area as an assembly area for evacuees. The emergency plan should be consistent with your performance objectives. These actions may include the declaration of an emergency phase-level, the response to meet that level of emergency, and utilization of the Boston University Emergency Alert Service. Warn anyone working outside to enter the building immediately. When Incident Command Response Team members are instructed to report to the Command Center, they should report as soon as possible or send their alternate. The Student Affairs Branch is a branch within the Logistics Section responsible for providing personnel, equipment, and supplies to support student life and includes Student Health, Enrollment and Admissions services. The Logistics Chief provides support, resources, and all other services needed to mitigate the incident. Many conditions can create an emergency situation. A tanker truck crashes on a nearby highway releasing a chemical cloud. Health Services medical personnel may be directed to go to the disaster site and help take care of injured or sick patients. Emergency Preparedness in the Workplace. Telecom is also responsible for the promulgation of announcements to the university community via the voicemail system. Declaration of a Phase C Emergency requires specific administrative concurrence. Provide a copy of the plan to the public emergency services that would respond to your facility and others with responsibility for building management and security. Key points in determining appropriateness of information for release include: accuracy of information, protection of individual privacy, especially for students, and security of police investigations. They should seek refuge in a room, close and lock the door, and barricade the door if it can be done quickly. Read below for information about emergencies that can occur where you live, and learn the difference between a "watch" and a "warning". A Phase C Emergency constitutes the university’s response to a large-scale event in which on-site personnel require additional resources to respond to the incident (s). Updated the location of Occupational and Environmental Health on the Medical Campus. A Phase B Emergency requires the university’s response to an actual incident in which the impact to the university may exceed the capability of on-site personnel and may require the reassignment and/or recall of personnel and/or contractors. For this purpose, the plan should identify an emergency response organization with appropriate lines of authority and how the response management will escalate. Essential personnel required to be onsite who are stranded in their homes must call their department or the Command Center to make arrangements for transportation. As part of this training, RL conducts evacuation drills each fall in all large residence halls. solutions to failures of university systems as well as well as those from utility companies. The hazardous substances calculator (external link) will help you work out whether you need fire extinguishers (and the correct type), signs, secondary containment or an emergency response plan. The EOC is responsible for making decisions and following the steps described in this emergency response plan. Since outside agencies such as the Fire Department usually provide information to the media directly, PR will identify outside agency spokespersons and coordinate information dissemination with them. An Imminent Threat Alert warns of a credible, specific, and impending terrorist threat against the United States. This new system will more effectively communicate information about terrorist threats by providing timely, detailed information to the public, government agencies, first responders, airports and other transportation hubs, and the private sector. Seminars are one of the first types of emergency management exercises that we will discuss. A .gov website belongs to an official government organization in the United States. Public Safety is first responder, thus it responds to all calls for service and addresses any situation it encounters. Phase A Advisory They may update their BU Alert contact information by visiting the BU works Central Portal (www.bu.edu/buworkscentral) and clicking on the âEmployee Self-Serviceâ tab, and then selecting âPersonal Informationâ to update âBU Alert Information.â. IS&T is also responsible for the creation of announcements regarding university policies and special procedures on the Internet. Students are required to enroll in BU Alert as a prerequisite for enrollment. Every employee must be familiar with the evacuation routes and fire protection equipment of the building(s) in which they work. Better defined the authority for dispatching and deployment of resources. The Civil Contingencies Act, and accompanying non-legislative measures, delivers a single framework for civil protection in the UK. Procedures for the establishing the Command Center includes: The Command Center Set-Up Team is composed of available EHS and IST staff. These actions are considered âproperty conservationââan important part of the emergency response plan. EMD carefully monitors new information on related types of threats and works closely with BU Public Safety, on the Charles River Campus (CRC), the Fenway Campus (FEN) and the Medical Campus (BUMC), and the Incident Command and Crisis Action Teams to ensure an appropriate and timely response. 4. EHS personnel are on-call at all times and will respond to incidents, assume command as necessary, and provide guidance and expertise to ensure appropriate response and proper cleanup and disposal. Public Safety will secure the Command Center. Off-site plan : This will the responsibility of district emergency authority to integrate plans. Additionally, Risk Management coordinates the investigation between the university and the claim adjuster, ensures that important evidence is preserved in its early stages in order to maximize the amount of the universityâs insurance recovery, and sees that injured parties are properly contacted. 6.8. Shelter-In-Place NTAS Alerts will only be issued when credible information is available. It is intended to help wastewater systems to organize their planning efforts, and to provide a reference for the types of information and data that should be included in an emergency response plan. Keep in mind that competition for contractors, labor, materials and supplies prior to a forecast storm or following a regional disaster may be intense. Conduct evacuation, sheltering, sheltering-in-place and lockdown drills so employees will recognize the sound used to warn them and they will know what to do. A fire, chemical spill or other hazard may block an exit, so make sure the evacuation team can direct employees to an alternate safe exit. The Vice President for Administrative Services is the Incident Commander for all confirmed emergency situations and will determine the content of the message and identify the segment(s) of the community to be notified. Stabilizing an emergency may involve many different actions including: firefighting, administering medical treatment, rescue, containing a spill of hazardous chemicals or handling a threat or act of violence. Campus violence, explosions, chemical spills, an active shooter, hostage-taking, fires, extreme and/or sudden weather events are examples of emergency situations. If you find anything that blocks an exit, have it removed. and utilities (e.g. If there is a release or a potential release of hazardous material (chemical, biological, or radioactive), remaining inside may be the best approach. Appoint an evacuation team leader and assign employees to direct evacuation of the building. Phase C Emergency Store the plan with other emergency planning information such as chemical Material Safety Data Sheets (MSDS), which are required by Hazard Communication or âright to knowâ regulations. Added more information to section 6.5 to address bring the Emergency Response Plan into agreement with the Annual Security Report. Assign at least one person to each floor to act as a âfloor wardenâ to direct employees to the nearest safe exit. In certain emergencies, building occupants and the university community as a whole may be asked to stay inside (shelter-in-place). Informational updates will be periodically provided to IST for posting on the Boston University homepage (www.bu.edu). The Information Services and Technology Chief is responsible for monitoring and managing all University information systems to support the tactical operations during an incident. The Emergency Response Plan discusses the three levels/phases of emergency situations as well as evacuation and shelter-in-place procedures when evacuation is not appropriate. When you dial 9-1-1 you expect professionals to respond to your facility. ) or https:// means youâve safely connected to the .gov website. There are many offices and departments within the university that play important roles in large-scale emergencies on campus. Command Center The NTAS Alerts will be based on the nature of the threat, In some cases, alerts will be sent directly to law enforcement or affected areas of the private sector, while in other, alerts will be issued more broadly to the American people through official and media channels. For example, a Phase B Emergency might involve a blizzard or hurricane, a fire in multiple buildings, extended or wide-spread power failures, or a significant chemical, biological, or radiation release on campus. Public Safety will convey those actions at the earliest time to the Incident Commander. Official websites use .gov The Service Branch is a branch within the Logistics Section responsible for service activities at the incident and includes, as needed, Communications, Medical, and Food Units. Cyber security (data corruption/theft, loss of electronic data interchange or ecommerce, loss of domain name server, spyware/malware, vulnerability exploitation/botnets/hacking, denial of service). 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